Bar Management: Is Shrinkage Really that Big of a Deal?

One of the key principles of successful bar management is reducing shrinkage. Inventory sitting on the shelves represents money that has been invested as is now waiting to be turned into a profit. If some of that inventory goes missing, that means that the bar's profit margin has just taken a direct hit. Fortunately, there are some effective bar management strategies that you can put into practice in order to reduce shrinkage and maximize your inventory.

In Bar Management

Sitting Inventory Costs Money: Purchasing 101 for Your Bar

As a bar owner or manager, the key to turning a profit is turning over your inventory. While you need to have a certain amount of inventory on hand to make sure that you can serve customers their favorite drink and keep the spirits flowing, too much sitting inventory will cost you. There is no point in having all your assets tied up in inventory that has been sitting on your shelves for over a month. All those dusty bottles represent money that you could be investing back into your bar. Have you yet to master the balancing inventory costs? Welcome to Purchasing 101 for Your Bar.

In Bar Management, Stocking a Bar

Keep Your Bar Safe with these 3 Steps

Violence can absolutely destroy a bar or nightclub operation. When a bar is mentioned in the news due to a violent or deadly altercation, its demise is usually not far behind. Any time an atmosphere of fear is associated with a bar’s name, it becomes very difficult to attract quality guests and build a sustainable business. While it is impossible to eliminate all violence, it is entirely possible to minimize it by taking as many preventative steps as possible.

In Bar Management

4 Ways to Raise Staff Morale

Employees can be a tremendous source for new customers, referrals and customer retention. However, not every employee invests their time into promoting the business they work for. What separates employees that simply show up to work, from those whom invest their time and energy into building relationships that ultimately result in more customers?  The employees that bring down the most customers to their bar are motivated by more than money. They are fired up, proud and passionate about the bar they work at. This attitude does not happen by accident. Employees that have a positive attitude towards the bar they work at become that way as a result of the work environment the owners create. Keeping staff morale high is a strategy that is no different than a recipe for baking a cake.

In Bar Management, Staff Training

3 Ways to Save on Operating Costs

Tough economic times have operators scrambling for ways to cut back on costs. With overall demand down and costs rising for some products like spirits and food, finding ways to reduce expenditures is no longer an option for operators, it’s a must. While good times always follow bad times, there is no way to tell how long economic dry spells will last. Weathering a financial storm always starts with a good, hard look at expenses, and then streamlining where possible.

In Bar Management, Staff Training

4 Surprising Facts About Sitting Inventory

Stocking a bar requires a delicate balance between having enough product on hand and not tying up resources in inventory that ends up sitting on the shelves collecting dust. The more bottles that sit unused, the less money you have to put back into the business. This is one of the main challenges that bars face when trying to become or remain profitable. In fact, there are 4 important facts about sitting inventory that you need to know in order to operate a successful bar business.

In Bar Management, Industry & Technology, Stocking a Bar

[Infographic]: Top 5 Highest Loss Bar Items From Around the World

We surveyed our Bevinco bar inventory variance reports from around the world to understand what bar products have the highest losses in various parts of the world.  The results may surprise you.

In Trends & Benchmarking

Is bartender school really necessary? Yes and no

The Challenge

Ask ten different people in the hospitality industry what they think about bartender school, and you'll probably get ten different answers.  It's no wonder there are so many opinions, given the variety in quality of instructors, content covered by the course, and placement assistance offered by schools.  There are also differences in pricing (around fifty bucks online to five-hundred for a top shelf class) that means you may be looking at a pretty serious time and financial investment.

In Bar Management, Resources, Staff Training

Mobile Apps for Bar Managers

If you're a bar owner or manager, you probably didn't get into the industry because you love doing paperwork and taking inventory. Chances are, you like people and creating a welcoming environment where patrons can enjoy a good drink and let their hair down a little. The good news is that the market is full of mobile apps that will allow you to spend less time in the office crunching numbers and shuffling papers - and more time doing the things you love. Here are the must-have mobile apps for bar managers that will help you do just that:

In Industry & Technology

Can You Write a $98,000 Check for a Restaurant Sales Tax Audit?

Originally posted by Cabaret Designers (

Have you ever been the victim of a restaurant sales tax audit by your state liquor commission? Would you be prepared to write a check for $98,000 for such a demand? The first thing most people do in this situation is hire an attorney and a CPA who specialize in this type of claim, but it may be too late. After all, have you ever attempted to produce four years’ worth of sales and inventory records?  According to a recent State of Ohio audit study (see below), over 80% of bars and nightclubs exceed the state allowance for shrinkage? Friends, is this the position you want to be in? For a minimal weekly charge, you could be a Bevinco client who not only saves thousands every year…you probably wouldn’t have a thing to worry about when facing a dreaded state audit. Why? Because Bevinco clients enjoy the peace of mind that comes with having the industry’s tightest inventory and documentation controls. 

In Bar Management

Bartender School: How Good Is Your Memory?

I think it's fair to say most bartenders are confident by nature-- projecting confidence, at least, is implicitly part of their job description.  Confidence is desirable to a degree, of course, but when it crosses the line to cockiness or worse it can become problematic, not only to the patrons a cocky bartender inevitably off-puts, but because of squandered profits as well. An obvious example is the lack of urgency all too many bartenders have when it comes to ringing up transactions, begging the question: Whats the most common reason drinks get left off my secret shopper's tab?

In Bar Management, Resources

Create a VIP Restaurant Marketing Program

Many bar operators do not collect their customers contact information for their restaurant marketing program, nor do they have a follow-up strategy to communicate continuously with their clients outside of the restaurant or bar. The policy of keeping a list of your present customers email address and preferences is a cost effective way to increase sales and get new customers into your bar. Here are three reasons why you need to keep an internal list of all your regular guests and start marketing directly to them:

In Restaurant Marketing

Bevinco Case Study: Short North Pint House - Columbus, OH

The company started using Bevinco at The Short North Pint House when it first opened in 2013 after hearing from other operators about Bevinco, along with utilizing the company to help them defend a sales tax audit at one of their older locations.    With two locations in the Short North, Corso Ventures has come to rely on Bevinco to assist with bar inventory every week.

Before Corso Ventures started using Bevinco at this bar, their shrinkage numbers were coming in at 21% loss. Now they are consistently under 3%. Chris Corso says he makes back at least 20 times annually Bevinco’s cost of service.

In Resources, Company News


Most POS systems are marketed as solutions for inventory control, accuracy and speed of service.

Ironically, our Sculpture Hospitality analysts find during our restaurant discovery audits that most major POS systems are programmed and installed in a manner that slows down service and requires re-programming for proper inventory control and accuracy.  

In Resources, Industry & Technology

Recent Overtime Exemption Law Can Impact Restaurants

Note: Consult with your attorney to discuss the Department of Labor ruling on overtime exemptions as they relate to your restaurants salaried employees. 

By Shelby Lile
Attorney, Gust Rosenfeld
On May 18, 2016, the Department of Labor (DOL) announced its final rule updating overtime exemptions. The rule will affect white collar workers, or those who are currently exempt from the Fair Labor Standards Act’s (FLSA) overtime provisions under the executive, administrative, or professional categories.
In Industry & Technology

Want a Double? Learn How To Use Doubles To Drive Bar Profits


Not sure if you should promote your doubles, or encourage staff to stick with serving singles? The word in the field is that many of you are asking the same question. So, we decided to do some research, and discovered that the profitability of doubles is driven by multiple factors, which vary according to location, staff practices, time of year, bar pricing structure and customer habits.

In Bar Management

What Do You Pay Your Restaurant's General Manager For?

Restaurant General Managers have it tough.

Long unsociable hours, snappy customers, equipment breakdowns, late deliveries, salespeople harassing them, employees claiming they were underpaid, owners on their back about last month’s numbers, suppliers wanting to be paid… the list goes on and on. There is hardly an opportunity for time off and when they are finally able to get a day to themselves and are on the verge of relaxing, they get a call from their assistant saying the world is ending and they need to come back immediately.

In Bar Management

Using Social Media to Promote your Bar


To get people talking about your bar, embrace an approach to social media that goes beyond the occasional Facebook post or tweet that their daily lunch special is now available. After all, social media is no longer the new technology. Today it seems everyone is on social media, fighting for what little attention remains in a world of digital noise. How does an operator use social media to stand out above and beyond the competition? Here are three ideas to use social media to promote your bar and get your message heard.

In Industry & Technology

Show Me The Money - Increase Restaurant Tips

Restaurant and bar managers should take an interest in helping their staff earn higher tips. Perhaps the most important reason is that your employees rely on tips to make a decent living.

Higher income means higher job satisfaction and lower turnover. Also, motivated servers do a better job up-selling - which means higher profit and revenue for your operation. Indirectly, tip levels are one measure of the degree of service at your establishment.

Finally, Robert Plotkin has noted, “when bartenders are earning sizeable amounts of gratuities, they presumably won’t be as likely to put their jobs in jeopardy by ripping off the house.”

In Bar Management, Industry & Technology

Structuring a Restaurant Bonus Plan for Managers


Generally speaking, restaurant groups that tie their manager bonuses directly to "inventory variance" do not have inventory or revenue losses from their bar.  Conversely, many bars that do not track inventory variances and include management in the accountability of shrinkage lose 15-30% of their inventory and sales.  In this article, I will show you exactly how structuring a restaurant bonus plan effectively will eliminate bar losses and provide you with a bar manager bonus plan template to get you started.


In Bar Management, Resources

Bevinco Bar Inventory Case Study: The Wormy Dog Saloon

 After opening in 2003, the bar was struggling financially. It was obvious to managing partner, Ronnye Farmer that there were irregularities between the amount of product purchased and the return.

With no effective tracking system in place, Farmer found the Bevinco Bar Inventory system provided by Sculpture Hospitality. 

Read more to see how the Bevinco solution was able to quickly save this bar.

In Resources, Company News